The SMART Remote Workspace Assessment
Set your team up for success.
Our SMART Remote Assessment tool helps you give your team what they need to succeed.
Toby Naylor
Head of People and Culture at HotDoc
As part of their Effective Remote Working training program, HotDoc implemented Building 20’s SMART Remote Workspace Assessment to efficiently identify procure the equipment and training each employee needed. The assessment helped them to understand and manage the risk associated with IT/data security, injury, productivity, and mental health / isolation for their staff and the organisation. HotDoc’s Head of People and Culture, Toby Naylor, was relieved to have the data-driven insights instead of guessing what his team needed:
“The SMART Assessment tool saved us a huge amount of time and was customised to ensure we were providing the right tools for each of our employees. It helped the leadership group understand the biggest risks that remote work presented and the Building 20 team provided practical solutions for us to implement.”
In four stages we identify the risks and specific needs of your team when transitioning to remote work. The SMART Remote Assessment tool is built on the latest research and is customisable to your needs.
STAGE 1: Collect the data
Our 10 minute self-assessment tool provides us with everything we need to know to assess the risks, equipment requirements and any follow-up required for each employee in your organisation.
STAGE 2: Identify the risks
Our SMART algorithm identifies the level of risk for each employee and for the organisation.
RISK 1: IT / data security
RISK 2: Injury
RISK 3: Productivity
RISK 4: Isolation
STAGE 3: Identify equipment and training requirements to mitigate the risks
The SMART tool will generate a list of equipment along with training suggestions to ensure the identified risks are mitigated.
Equipment
Training
STAGE 4: Summary report
All the data is summarised in a short slide deck. The deck includes the risk profile of your organisation against other organisations for IT / data security, injury, productivity, and mental health / isolation.
We run you through all the findings and recommendations and make sure you’re informed about how to proceed.
We went deep to design this program. Here’s what we found out.
People want to work remotely half the time
Building 20 2020, The Future of Remote Work.
On average, respondents hope to work remotely 49% of the time when restrictions are lifted (a 22% increase on per-COVID restrictions).
Employees with no management responsibility want to more than double remote working time when COVID-19 is no longer an issue (an increase from 21% of their pre-restriction work time to 47%).
But there are challenges
With fewer face-to-face interactions, the most common challenge is communication (33%) followed by social isolation/ loneliness (32%) and having to deal with too many distractions at home (32%). Some respondents also struggle to disconnect from work (30%) and stay motivated (30%).
Especially maintaining team culture
Without face-to-face interactions, employees worry that workplace culture will slip. Worry about team culture is seen as the biggest roadblock to expanding remote work when COVID-19 restrictions are lifted (49%), almost twice that of the second biggest roadblock, technology (25%).
But remote work is good for business
By working remotely, respondents saved 65 minutes per day on their commute. 65 minutes per day is equivalent to 10.9 days per year.
If employees are allowed to work their desired extra 22% remotely when COVID-19 restrictions are lifted, employers stand to save around $1433-1654 per employee annually on rent.
…and great for employees
Getting rid of the commute was the most popular major benefit of remote work (selected by 61% of respondents). This was 13% more than the second most popular benefit of flexibility (48%), while 35% of respondents said saving money was a major benefit. Around 1-in-3 respondents also cited more time with family (34%) and better work-life balance (30%) as major benefits of remote work.
Removing the commute altogether is worth $6948 per year in gained leisure time per employee. If 22% of the commute time is removed then employees will gain the equivalent of around $1529 in leisure time annually.
Most of all – training matters
Being productive at work is not innate. 51% of respondents strongly agree/agree that they would benefit from tailored training on how to work effectively remotely.
Training on how to work effectively remotely increases an employee’s perception of their productivity. 50% of respondents who have been offered training strongly agree/agree that they are more productive than in the office, 9% higher than respondents who haven’t been offered training.
60% of employees who have been offered training on how to work remotely effectively strongly agree/agree that they would benefit from further training, 20% higher than those who have not received training.
Remote employees mainly struggle with time management, online engagement (e.g. remote meetings), and they want to know how to be more productive. We’ve baked all these issues into an engaging program, which we customise to ensure it meets the unique needs for your team.